Admin Officer: Accidents and Traffic Fines

In line with the Department’s employments Equity Plan, preference will be given to COLOURED, INDIAN, WHITE FEMALE and people with DISABILITY. To apply for the below positions, please apply online at http://jobs.gauteng.gov.za. For general enquiries please contact Human Resource on 011 372 8747/ 010 345 1538.

Only online applications will be considered. Applicants must utilize the most recent Z83 application form for employment, issued by the Minister for the Public Service and Administration in line with Regulation 10 of the Public Service Regulations, 2016. All fields in the New Z83 form must be completed, initialed and signed.

Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and Comprehensive Curriculum Vitae (CV) will result in disqualification. The New Z83 form is obtainable from any Public Service Department or the DPSA website www.dpsa.gov.za/documents.

Only shortlisted candidates who meet all the requirements of the post will be requested to submit certified copies of qualifications, identity documents and valid driver’s license (where driving/travelling is an inherent requirement of the job) not older than six (06) months. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

It is our intention to promote representation (race, gender and disability) in the Public Service through the filling of posts and candidates whose transfer/promotion/appointment will promote representation will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required.

It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

A minimum three-year National Diploma (NQF Level 6): Transport Management, Fleet Management, Public Management, Public Administration, 2-3 years’ experience in the fleet environment in the Public Service, Administration of Accidents, Administration of Traffic Fines, Report Writing and Computer Literacy. Knowledge: Strategic thinking, Customer management, Results/ quality management, Innovation/ continuous improvement, Problem solving, Analytical, Negotiation, Decision making, Communication, Initiative, Diversity awareness.

Administer Fleet Accident Management: Receive and register all accident reports involving government fleet vehicles, Verify accident documentation for completeness and compliance, Capture accident information on fleet management systems, Liaise with drivers, departments, insurers, assessors, and service providers, Monitor progress of accident claims and repairs, Maintain accurate accident records and support documentation, Facilitate the recovery of accident-related costs where applicable, Compile accident statistics and reports. Administer Traffic Fines Management: Receive, verify, and record traffic fines issued to government vehicles, identify responsible drivers through vehicle allocation records, Forward traffic fines to responsible officials and departments, monitor payment and representation processes, maintain an updated traffic fine register, facilitate recovery of costs from liable officials where applicable, Escalate unpaid or disputed fines for further action. Monitor Compliance and Governance: Monitor compliance with fleet management policies and procedures, verify that accident reporting requirements are adhered to, ensure compliance with Road Traffic legislation, identify non-compliance trends and recommend corrective measures, maintain audit-ready records for accidents and fines, Support internal and external audit processes.

Enhance Stakeholder Engagement and Customer Support: Provide guidance to drivers and client departments on accident and traffic fine procedures, liaise with law enforcement agencies, insurers, brokers, repairers, and legal representatives, respond to queries relating to accident claims and traffic fines, facilitate communication between stakeholders to resolve cases promptly. Reporting and Information Management: Compile monthly, quarterly, and annual management reports, Analyze accident and traffic fine trends, maintain databases and electronic filing systems, produce statistical reports for management decision-making, Prepare reports for executive and governance structures.

Ms. Khutso Motshekga (010) 345 1538