Merchandise Administrator

Are you organized, detail-oriented, and passionate about retail fashion? LEGiT is looking for a proactive Merchandise Admin Assistant to join our Merchandise Planning & Buying team! The Merchandise Admin Assistant provides critical operational, administrative, and data support to the Buying and Planning teams. In this role, you will ensure the smooth flow of stock from supplier order creation through to distribution center (DC) receipt and in-store delivery, ensuring product information is accurate and deadlines are met.

Matric / Grade 12 Certificate essential. A tertiary qualification in Fashion Design, Clothing Production, Retail Business Management, Supply Chain, or Merchandising is strongly preferred.

Experience: 6–18 months in an administrative or entry-level retail capacity (e.g., retail store experience, buying/planning intern, or showroom assistant) is advantageous; fresh graduates with strong analytical abilities will be considered.

Computer Literacy: Strong proficiency in MS Office, particularly Intermediate Excel (VLOOKUP, basic formulas, pivot tables, data sorting). Experience with retail ERP/POS systems is a plus.

Eye for Detail: High accuracy when handling style codes, order numbers, pricing, and quantities.

Numerical Agility: Comfortable working with numbers, margins, markdowns, and inventory volumes.

Commercial Fashion Awareness: A keen interest in high-street youth fashion trends and fast-fashion product cycles.

Organization & Time Management: Ability to prioritize tasks and juggle competing deadlines in a high-volume, deadline-driven setting.

Communication: Clear, professional verbal and written communication skills for engaging suppliers and internal stakeholders.

Purchase Order (PO) Management

Raise, process, and track purchase orders accurately in the merchandising system.

Manage order amendments, delivery date shifts, price updates, and quantity adjustments in coordination with Planners and Buyers.

Track order status with domestic and international suppliers to ensure on-time delivery.

2. Sample & Product Tracking

Maintain the sample library (fit, approval, and press samples), ensuring items are cataloged, tagged, and easily retrievable.

Coordinate sample intake for range reviews, fit sessions, marketing campaigns, and visual merchandising sign-offs.

Track critical path milestones from production sign-off to final shipment.

3. Data Administration & Reporting

Maintain item masters, barcode data, style descriptions, cost prices, and retail price points across retail inventory management systems.

Assist in generating weekly sales, stock, and intake reports (WSSI inputs) for review by the Planning team.

Track deliveries against distribution schedules, flagging potential delays or short shipments early.

4. Cross-Functional Coordination

Liaise regularly with local and overseas suppliers, logistics freight forwarders, and distribution centers to resolve intake queries and quality check discrepancies.

Collaborate closely with Quality Assurance (QA) to track inspection sign-offs before dispatch.

Support the Buying team during seasonal range reviews and ad-hoc presentation preparation.