Gauteng Department of Infrastructure Development · Goods and Services SCM
An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Logistics/Cost and Management Accounting/Financial Management/ Financial Accounting. A minimum of 2 years of experience in management of Assets. A valid driver’s license Competencies: Knowledge of the Public Service Regulatory Framework.
Knowledge of the department Strategy, Knowledge of the SCM policy and procedures, In depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management. Skills: Communication, Computer Literacy, Analytic Presentation Report. Attributes: Team player, Able to work independently, Professional, Quality-driven, Ability to work under pressure.
Coordinate the receipt, verification and processing of requisitions for goods and consumables from internal clients. Liaise with end users, suppliers, and procurement officials regarding delivery schedules and outstanding orders. Coordinate the receipt of goods and verify quantities and specifications against purchase orders and delivery notes.
Capture received items on inventory and logistics management systems. Prepare and maintain Goods Received Notes, issues vouchers, and distribution records. Arrange and monitor the distribution of stock and consumables to user sections.
Verify that all supporting documentation is complete, accurate and filed. Follow up on discrepancies, shortages, damaged goods and back orders. Maintain a register of requests, receipts and issued items.
Coordinate the compilation of routine reports on stock movement and distribution activities. Facilitate administrative control over warehouse operations and storage facilities. Facilitate the storage of goods in an orderly, secure and accessible manner.
Monitor stock levels and identify items requiring replenishment. Update bin cards, stock registers and electronic inventory records. Facilitate compliance with occupational health and safety requirements within storage areas.
Coordinate the labelling and classification of stock items. Monitor the safekeeping of high-value and sensitive inventory items Report on warehouse-related risks, losses and irregularities to management. Facilitate compilation of monthly inventory status reports.
Coordinate and participate in scheduled and ad-hoc stocktaking exercises. Reconcile physical stock counts with inventory records and investigate variances. Prepare stock adjustment documentation for approval.
Maintain accurate inventory accounts and audit trails. Compile reports on obsolete, redundant and slow-moving stock. Facilitate compliance with asset and inventory management policies.
Provide administrative support during internal and external audits. Facilitate maintenance of filing systems, databases and records related to logistics and inventory management. Draft correspondence, memoranda and submissions.
Coordinate the preparation of monthly, quarterly and annual operational reports. Facilitate responses to internal and external enquiries regarding logistics and inventory matters. Coordinate meetings, prepare agendas and record minutes.
Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Supervise subordinates and maintain discipline. Supervise training and development of subordinates according to agreed training interventions.
Develop and update the service delivery and work plan for subordinates.
To apply for the below position, please apply online at https://jobs.gauteng.gov.za
Ms. Sikelelwa Mboto at 076 521 4118
Applicants must complete the online Z83 and attach a comprehensive Curriculum Vitae (CV). All other documents are submitted by shortlisted candidates). The selection process will be guided by the EE targets of the employing department.
The Employment Equity targets will be taken into consideration during the selection process. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). The employment decision shall be guided by the Department’s Employment Equity Plan.
The Department is committed to promoting employment equity, including race, gender and disability representation, through the filling of this post(s). Accordingly, the transfer, promotion or appointment of candidates should contribute towards improving representativity and achieving the numerical targets set out in the Department’s Employment Equity Plan. In line with the Department’s Employment Equity Plan, People With Disabilities are encouraged to apply.
To apply for the below position, please apply online at https://jobs.gauteng.gov.za. Only online applications will be considered and for general enquiries please contact Human Resource on 076 521 4118/076 942 4090. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job).
It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.
All shortlisted candidates for SMS posts will be subjected to technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
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