Deputy Director: Facilities Management

Grade 12 / Matric or equivalent, An appropriate Degree / National Diploma in Administration / Management or equivalent. Plus at least 3 years’ appropriate junior managerial experience in Systems Management. Unendorsed Valid driver’s license.

Knowledge, Skills, Training and Competencies. Knowledge of and experience in General Administration, Patient Administration and Information Systems. Knowledge of relevant acts and regulations inclusive of Patient fees manual.

Sound management, negotiation, inter-personal, decision making and problem solving skills. Working knowledge of the BasicAccounting Systems (BAS). Understanding of Information Technology and IT system.

Good verbal and written communication skills. Computer literacy in MS Word and Excel. Ability to handle sensitive financial information in strictest confidence.

Experience in budgeting financial planning and analysis.

Monitor contracted hotel, facilities and support services to ensure adherence to service level agreement, quality standards, value for money and timely corrective action. Manage and coordinate support services, including Information Technology (e-Health), cleaning, telecommunications, registry and reprographics, maintenance, gardening, mortuary, housekeeping, security, laundry and transport. Ensure the implementation, functionary and monitoring of the e-Health electronic patient record management system, including accurate, secure and timely capture retrieval, reporting and protection of patient information.

Ensure compliance with applicable legislation, policies, government regulations, the Ideal Hospital Framework and Office of Health Standards Compliance (OHSC) standards; coordinate assessments, quality improvement plans and corrective actions within the area of responsibility. Ensure effective management of human and financial resources within the directorate through workforce planning, staff supervision, performance management, budgeting, expenditure monitoring and cost containment in line with applicable prescripts Provide technical and operational advice to hospital management and ensure the reliability and maintenance of standby, emergency and critical facilities and infrastructure. Contribute as a member of the multidisciplinary management team to effective hospital governance, service delivery, integrated planning and performance reporting.

Develop, maintain and implement effective disaster preparedness, business continuity and major incident management plans for facilities and support services. Assess service delivery alternatives, including outsourcing where appropriate, and recommend improvements to procurement, contract management, maintenance and operational efficiency. Ensure adherence to occupational health and safety requirements, infection prevention and control measures, and appropriate risk management across all facilities and support services.

Manage staff training, capacity building and ongoing development in line with individual performance needs, departmental priorities and service delivery requirements.

All applications should be emailed to [email protected] / [email protected] or be posted to: The Human Resource Management, Ladysmith Regional Hospital, Private Bag X9928, Ladysmith, 3370 or Hand delivery to: The Human Resource Management Offices, Ladysmith Regional Hospital, Office No: 15, 36 Malcom Road, Ladysmith, 3370.

For attention: Mr S.L.Dlozi.

Dr. M.E Pule (Acting Chief Executive Officer) Tel No: (036) 637 2111

This Department is an equal opportunity, affirmative action employer, whose aim is to promote representivity in all levels of all occupational categories in the Department. Note: The contents of this Circular Minute must be brought to the notice of all eligible officers and employees on your establishment of all Institutions. Institutions must notify all candidates who qualify for post in this circular minute even if they are absent from their normal places of work to apply.

Direction to Candidates: the following documents must be submitted: Application for Employment form (Z83) which is obtainable from any Government Department OR from the website - www.kznhealth.gov.za. The application form (Z83) must be accompanied by a detailed Curriculum Vitae only. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.

The reference number must be indicated in the column provided on the form Z83 and on the back of the envelope, e.g. Ref 13/2018. NB: Failure to comply with the above instructions will disqualify applicants.

Person with disabilities should feel free to apply for these posts. The appointment is subject to positive outcome obtained from the NIA the following checks (security clearance, credit records, qualification, citizenship and previous experience employment verification). Failure to comply will result in the application not being considered”.

Due to the large number of applications, receipt of applications will not be acknowledged. However, correspondence will be limited to shortlisted candidates only. Please note that due to financial constraint no S&T claims will be considered for payment to the candidates that are invited for an interview.

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate's suitability based on the post's technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process.