Office of the Chief Justice
Applicants should be in possession of a National Diploma in Public Management/ Administration or an equivalent qualification at NQF level six (6) with 360 credits as recognised by SAQA. A valid driver’s license will serve as an added ad. Skills: Skilled in computer literacy (MS Office), communication (written and verbal), time management, problem solving, planning and organising. Along with the following attributes: flexible, self-driven, motivated, ability to work under pressure, accuracy and attention to detail.
Ensure good quality recording of court proceedings by training newly appointed Administration Clerks (DCRS) on technical and administration aspects of operating the court recording machine, ensuring that tests are run on all court recording machines every morning before court sittings to check the microphone status and sound quality, ensure that all DCRS clerks are seated in court 15 minutes before court proceedings, troubleshoot reported technical problems on court recording machines to resolve or confirm the reported problem, log calls to helpdesk for Court Recording Machine problems that cannot be resolved by troubleshoot, ensure that all clerks utilize headphones throughout court proceedings and they playback recordings at intervals to monitor quality of the audio, ensure court recordings are backed-up and filed systematically by facilitating transcription of Judgments for the purpose of backup, ensure digital and physical court recordings (CD’s and Transcriptions) are marked clearly with case details and parties’ details, file physical court recordings(CD’s and Transcriptions) in an access controlled strong room and in a systematic manner, ensure that CRT system uploads court recordings to the local server, ensure Admin Clerks (DCRS) download court recordings to CD’s or USB’s, facilitate the transcription services within the court by retrieve cases upon receipt of written request for transcriptions, update the transcription register before court recordings are sent to the transcriber and after the transcribed records are received, test court recording for audibility before sending it to the transcriber, ensure the transcriber meets the turnaround time and implement penalties when the transcriber fails to comply with the SLA, liaise with the requester upon receipt of transcribed records, follow-up invoices with the transcriber and ensure they are paid within 30 days, supervise and develop staff by ensuring general supervision of employees, allocate duties and perform quality control on the work delivered by officials, ensure that officials adhere to proper mannerisms when in the courtroom by refraining from using their cellphones in court as this can interfere with the quality of the recording, manage leave of staff, advise and lead supervisees with regard to all aspects of the work, manage performance agreements for the section and assessing staff half yearly and annually, conduct and discipline of employees, ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively, develop, implement and monitor work systems and processes to ensure efficient and effective functioning, address enquires and provide advise and guidance on asset allocation and control, ensure the assets in the office and all equipment is accounted for and that all assets correspond with the custodian and location. Perform any other relevant administrative support functions to the Judiciary, Court Manager and Supervisor.
Applications can be sent via email to 2026/149/[email protected]
Technical Related Enquiries: Mr SD Hlongwane Tel No: (021) 469 4032 HR Related Enquiries: Ms N Chwethiso Tel No: (021) 480 2411
The Organisation will give preference to candidates in line with the Employment Equity goals.
All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.
All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts.
Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant.
The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered.
Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only.
If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered.
Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA);Act No. 4 of 2013.
We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes.
Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process.
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