Personal Assistant

Minimum educational qualification: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided). Qualification on a higher NQF level may also be accepted on condition that the subjects of the qualification align to the functions as per the attached job description. Experience: Appropriate experience in rendering a support service to Middle and or Senior Management.

Appropriate experience in office administration and or management, which includes financial management, asset management, logistical support. Inherent requirements of the job: A valid (Code B/EB) drivers’ licence. Competencies (knowledge/skills): Computer skills-intermediate to advance (MS Office).

Excellent verbal and written communication skills. Excellent interpersonal, time management, office management and organisational skills.

Render a secretarial service to the Chief Executive Officer (CEO). Provide a receptionist support service to the office of the CEO including answering and directing telephone calls as well as visitors and proper scheduling of meetings. Ensure adequate, timeous preparation for meetings.

Render administrative support to the Office of the CEO including typing of minutes in meetings and certain documents when required and ensure accuracy of documents and ensuring good record keeping including effective and efficient filling system. Effectively and efficiently manage the diary of the CE++O and ensure prioritizing of important meetings. Assist the CEO with People Management documents and related administration.

Ensure responsible co-ordination of the CEO’s meetings i.e., logistics arrangements, venues etc. Support the CEO with the administration of the Budget and Supply chain including maintenance of Equipment and ensuring office equipment is operational.

Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

Mr D Binza Tel No: (021) 902-8070 or Email: [email protected]

No payment of any kind is required when applying for this post. The pool of applicants will be considered for similar vacant posts within the Chief Directorate: Metro Health Services, for a period of 3 months from date of advert. Candidates will be subjected to a written/practical and oral assessment.