Governance Administrator

As a Governance Administrator you are required to / responsible for providing support to the Company Secretary and Governance and Committee Specialist, with primary responsibility for maintaining compliance to Statutory and Governance laws and regulations, including but not limited, the Companies Act, the King IV Code on Corporate Governance as well as any governance regulations issued nationally and internationally in relation to payment systems. This includes compliance to legislation, registers, policies, procedures, and associated documents.

Excellent organisational abilities, accuracy and attention to detail.

Able to multitask.

Experience of committee functions and procedures.

Minute-taking experience (minimum of 4 years)

Good communication and well-developed interpersonal skills.

Respectful of confidentiality

Excellent verbal and written communication skills

Contribute to the successful operation of the Governance Department through the application of administrative skills and provision of support services

• Appropriate tertiary qualifications
• Appropriate Company Secretarial qualifications
• Required computer literacy levels
• CGISA student
• Bachelor of Law/LLB advantageous
• Excellent computer skills (MS Word, Powerpoint, Excel)
• Between 5- and 7-years’ experience governance and committees
• Experience in administration of statutory documents
• Experience in submissions to CIPC.
• 4 Years Plus Minute Taking (Compulsory)
• Requirements In-depth knowledge of the following:
• Companies Act
• King IV Code on Corporate Governance
• Basic skills in Word and Excel (Microsoft Office)
• CIPC E-services Candidate Requirements
• Excellent Language skills – English writing
• Be proactive
• Excellent planning and organizing skills
• Quality and detail orientated Duties

Contribute to budget setting

Manage and control individual and relevant intervention, project and programme costs

Develop and maintain good stakeholder relationships

Deliver on internal and external stakeholder requirements

Contribute to and deliver on BU goals and activities aligned to strategy

Demonstrate innovative thinking in area of expertise and translate this into business process/ solutions/ working practice improvements

Deliver client or company specific projects in line with company standards and in agreement with line manager

Coordinate the scheduling of Board, Committee and Forum meetings and related processes. Diarising of all committee meeting dates.

Ensuring venue for meeting are organised, including access to all equipment required, i.e: projectors/teleconference call facilities; IT, refreshments.

Ensure decisions at meetings are enacted and dealing with any follow up activities

Liaise with Members and Directors relating to the coordination of meetings/appointments and referral of matters to other employees for response where appropriate

Drafting resolutions

Minute taking and action items after meetings

Manage queries related to statutory matters

Effectively liaise with clients, teams, colleagues and other contacts

Advice regarding the Companies Act and Good Corporate Governance (King IV Code on Corporate Governance)

Maintaining statutory registers (minute books, attendance registers, company statutory records)

Attend to Departments administrative related matters.

Ensure the procurement of signatures for approved minutes and filing of signed minutes.

Organise travel and accommodation requirements for Members and Directors

Be responsible for preparation of the annual Board, Committee and Forum calendar

Directors Fees: Scheduling, invoicing and creating Directors emoluments.

Liaising and coordinating share register activities.

Manage and file statutory documents

Open, log and distribute incoming communications (i.e.: Governance Mailbox) addressed to the Company Secretary and Governance and Committee Specialist.

Keep an issues log of all enquiries and ensure they are executed (i.e.: Governance Mailbox)

Research information to answer queries as directed by the Company Secretary and Governance and Committee Specialist

Deal with any authorisation requests needing Board or Executive approval and/or signatures, including those for the committees,

Assisting with the monitoring of compliance of management with standing delegations from the board and reporting any breaches.

Assist in ensuring effective information flows within the board and with and between board committees, and between non-executive directors and management.

Open log and distribute incoming communications addressed to the Company Secretary and Governance and Committee specialist

Keep an issues log of all enquiries and ensure they are answered

Policies and procedures: Provide input into relevant policies and procedures

Compliance: Comply with relevant policies & procedures, regulation and legislation

Risk: Identify, mitigate and escalate risks appropriately

Mentor team members to ensure skills transfer and contribute to a positive team culture

Ensure self and team stay abreast of technical skills and industry developments