Assistant Director: Human Resource Administration

A recognised NQF Level 6 qualification in Human Resource Management / Human Resource Development / Public Administration / Public Management or related equivalent qualification. Five years’ working experience in Human Resource Management / Administration of which 3 years’ must be at supervisory level. Experience in Recruitment, Selection and Appointments and Conditions of Service.

Applicants must be in possession of the Introduction to PERSAL, the PERSAL Administration and the Administration of Leave certificates. Knowledge of relevantActs, Policies and Prescripts. Knowledge of relevant HR practices in the Public Service and in the Department.

Knowledge of relevant HR formulas. Knowledge of interdependencies in other areas. Knowledge of the mandate and objectives of the department.

PERSAL knowledge. Basic Conditions of Employment Act. Salary Structuring.

DPSA Directives. Employment Equity Act. Public Service Co-ordinating Bargaining Council (PSCBC) resolutions.

Rules and procedures related to conditions of service, HR compliance and reporting. Leadership skills. Project management.

Stakeholder management. Verbal and written communication skills. Computer literacy (MS Office, PERSAL and any electronic workflow system).

Ability to work under pressure. Customer focus. Interpersonal skills.

Ability to work individually and in a team. Problem solving skills. Analytical skills.

Financial and number skills. Supervisory and management leadership. Presentation.

Change Management. Highly flexible. A valid driver’s license (Persons with disabilities that prevent them from driving will still be considered)

The successful candidate will be responsible for supporting effective recruitment, selection and appointment processes through policy development and the implementation of such policy; Reduction of vacancy rate in line with the target in the strategic plan; Compiling and advertising of posts;

Provisioning of advice to line managers on recruitment matters in line with the relevant legislative framework and internal policies; Making written follow-ups with line managers on delayed recruitment activities to ensure that Posts are filled within time frames; Ensuring proper recording of applications and submission of applications to line managers within agreed upon standards;

Writing quality recruitment submissions in respect of transfers and secondments etc; Arranging competency assessments; Conducting personnel suitability checks and verification of qualifications;

Attending to any other recruitment related activities in the end to end process; Supporting the administration and application of conditions of service and benefits; Quality control of leave administration;

Quality control of completed pension forms destined to GEPF/GPAA; Providing advice to employees on pension related matters; Providing advice to employees regarding medical aid administration (GEMS);

Processing of resettlement of employees on transfers, appointments and retirement; Processing of long service recognition and arrange payments and hand out letters and certificates; Managing housing allowance and state guarantee scheme applications;

Facilitating the process of resignations, retirements, deaths and dismissals; Giving advice , provide relevant forms and recommend/ approve leave gratuity payouts; Co-ordinating the PILIR process between the department and the Health Risk Manager, including writing submissions;

Attending to any other service conditions and benefits related activities; Providing administrative support and supervisory duties; Logistical arrangements for meetings;

Obtaining monthly PERSAL and Establishment reports in order to ensure alignment between recruitment processes and funded vacant posts; Taking minutes during meetings in which secretariat duties are required (e.g. interviews), and prepare where applicable action lists; Following-up on outstanding actions lists;

Input during the review of HR systems, policies and processes; Auditing files; Maintaining various databases and HR related information on EDMS;

Overseeing the performance of subordinates and manage their inputs, discipline and wellbeing; Structuring MMS/SMS packages and approve PERSAL transactions; Administer Injury of Duty cases;

Administering probations; Presenting and conducting information sharing session on topical issues related to the job; Conducting various written reports and or submission;

Participating in specialised projects; Supervising, manage and do quality control of the work of others; Implementing and approve various PERSAL transactions

Email application: [email protected]

Mr T Koena Tel No: (012) 444 6154

EE Requirements: Coloured Male and White Male candidates as well as Youth and People with Disabilities are encouraged to apply.